Ameri-Kleen
  • Watsonville, CA, USA
  • Competitive wages
  • Salary
  • Full Time

Health Insurance, PTO/Sick Leave, 401k with employer match


JOB TITLE:  Executive Assistant, Watsonville, CA

RATE OF PAY:  Competitive salary; based on Applicants Experience!

WE MAKE A DIFFERENCE!  We are looking for employees that have a commitment to customer service, a positive attitude and outlook, continuous adaptability to change, and the desire to learn and work as a team player.  We are a local employer, dedicated to our clients and employees.  We provide competitive wages, opportunities for growth, Employee Recognition program, and an excellent Safety Culture.  Benefits include:  Paid Time Off (vacations), Paid Sick Time Off, Health Insurance Benefits, 401k with Match from employer, and regular Performance Reviews with merit increases!

WE ARE LOOKING for a leader and a motivator that will support our President and Executive Team at our Corporate Branch in Watsonville, CA.  This position is directly responsible for assuring the effectiveness of communications at the executive level, providing high level professional administrative assistance. 

PRIMARY DUTIES:

  • Handle multiple tasks and meet deadlines while maintaining a high level of integrity and confidentiality, especially matters concerning business and staff
  • Maintain exceptionally organized and confidential filing/document management process for electronic and paper documents
  • Responsible for planning, organizing and executing major projects with minimal guidance
  • Maintain corporate schedules, including arranging meetings and conference calls, maintaining calendars, and overseeing details
  • Arrange event and travel plans including, but not limited to, air/ground transport, hotel reservations, and event coordination
  • Relieve management of administrative detail; coordinate work flow for Executive Team
  • Collaborate with Executive Team members to ensure that appropriate and timely meetings, actions and deadlines are met
  • Perform administrative duties which include word processing, spreadsheet analysis, developing presentations, scheduling appointments and meetings, maintaining files, ordering supplies
  • Review correspondence, arrange company dinners and other corporate functions; answer questions and meeting requests directed to the department managers
  • Oversee operation of the corporate office including purchasing equipment and supplies
  • Assist with Health & Safety administrative duties
  • Coordinate with IT department on tracking active directory of users
  • Coordinate with Human Resources department on gathering information, articles, photos, graphics to publish monthly employee newsletter
  • Ability to assist with translations verbal/written
  • Field president's phone calls and emails, providing fast and accurate information
  • Draft, proof read, and distribute various correspondence and documents as directed
  • Greet visitors and telephone callers; answer questions and provide information where judgment, knowledge and interpretations are utilized, especially in the proper handling of confidential information or files

OTHER SKILLS & EDUCATION EXPECTED:

  • Bachelor's Degree in Business or related field, or AA Degree and 3-5 years directly related work experience
  • Exceptional interpersonal skills with strong business ethics, strong customer service experience
  • Bilingual english/spanish
  • Ability to write reports, business correspondence, and procedures with conformance to the prescribed style and format
  • Ability to effectively present information and respond to questions from employees, managers, customers, and the general public;  Bilingual skills helpful
  • Strong knowledge of MS Office including Word, data base programs, networking, salesforce, web page software, electronic mail, Excel, PowerPoint and Outlook to assist with the creation of presentations
  • Demonstrated project management skills
  • Valid California driver's license and the eligibility to drive a company vehicle
  • Availability for domestic travel

 

 Ameri-Kleen and its subsidiary Sanitation Specialists are proud to be an Equal Opportunity Employer!

Ameri-Kleen
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